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Board of Trustees 5-10-16
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BERRIEN TOWNSHIP BOARD OF TRUSTEES
MAY 10, 2016 MINUTES
 
 
The Berrien Township Board of Trustees met on Tuesday, May 10, 2016 at 7:00 p.m. at the township hall.  Supervisor Bryan Bixby called the meeting to order and opened with the pledge to the flag.
 
Members present were:  Supervisor Bryan Bixby, Treasurer Paul Sprung, Trustees Julie Burke, Howard Henderson, Jeff Marks, Harold Bishop and Clerk Mary Jane Dean.
 
Also present:  Deputy Supervisor Julius Grau, Fire Chief Norm Carl, Jr., reporter Mary Simko and (7) residents.
 
AGENDA:
Paul Sprung made a motion seconded by Harold Bishop to approve the agenda with the addition of a report for the free tree day.  All ayes, none opposed. MOTION CARRIED.
 
MINUTES:
Paul Sprung made a motion seconded by Julie Burke to approve the April 12, 2016 minutes as presented.  All ayes, none opposed.  MOTION CARRIED.
 
TOWNSHIP BILLS:
Julie Burke made a motion seconded by Howard Henderson to approve the township bills in the amount of $25,316.97 for payment.  All ayes, none opposed.  MOTION CARRIED.
 
FIRE BILLS:
Julie Burke made a motion seconded by Paul Sprung to approve the joint fire bills in the amount of $18,519.94 with the Township share of $11,841.15 for payment.  All ayes, none opposed.  MOTION CARRIED.
 
SHERIFF REPORT:
Berrien County Sheriff report showed that the Township had 34 complaints, 12 tickets were issued and 3 arrests were made.  The County had 1112 complaints, 399 tickets were issued and 144 arrests were made for the month of May.
 
UNION CHURCH:
Supervisor Bixby reported that there were no options in regards to painting the church in order to keep the historical status it must be painted hopefully he will have some figures for next meeting.  Supervisor applied for a grant from Berrien Community Foundation to help with the cost.
 
FRANKLIN CHURCH:
Franklin Church Association member Connie Froehlich stated that she had received calls urging her to keep the church and not deed it over to the Township like they had previously asked the Township to take ownership.  Malachi Jones from Kalamazoo was arrested for breaking and entering the church on December 4, 2015.  Supervisor reported that someone damaged one section of the new fence and gate. Discussion on extending the fence to the property line or planting evergreens need to get estimate of fence.  Mary Jane Dean made a motion to approve the repair of the fence and gate that was damaged.  All ayes, none opposed.  MOTION CARRIED.
 
HALL CLEANING:
No additional bids were received for hall cleaning.  Clerk was told to contact Vicki’s Cleaning Service for references and if she would consider submitting another bid for a three year contract.
 
PREVENTIVE MAINTENANCE CODE:        
Previously the Preventive Maintenance Code was discussed. Possibly drafting a code that would help the building inspector but not be as restrictive it was decided to appoint a committee. This would be a defined guide for Ross to refer to. Julius Grau and Harold Bishop offered to be on the committee.  An ad was to be placed in the Journal Era for 3 weeks asking if any residents would like to participate on the committee. 
 
Free Tree:    
Julie Burke reported that the free tree days were April 23 and 24 mostly all the trees were given away except a few Mountain Ash and High Bush Cranberry which were taken during office hours by residents.  Residents were there to get their trees before everything was set up on the first day.
 
CONFERENCE TABLE:
When the remodeling was done in 2010 the Board talked about getting a conference table for the small conference room, but since they are so expensive a table has never been purchased.  Supervisor Bixby stated that his parents had a 2 leaf round oak table with 4 chairs for sale.  Howard Henderson made a motion seconded by Harold Bishop to approve the purchase of the oak table for the amount of $200.00.  All ayes, none opposed.  MOTION CARRIED.
 
FIRE REPORT:
Fire Chief Norm Carl reported that the Dept. had 7 calls which were all in Berrien Township and one mutual aid that was given to Sodus Township for a labor cost of $894.00 for April.  Both stations have had a lot of sprucing up and an open house is being planned for June 4, 2016.
 
BUILDING PERMITS:
Permits were issued for 3 new homes 1 was a modular for the month of April.  The total estimated building amount was $309,288.00.  The Township is number 4 on the State list to keep track of for trailer parks which isn’t good. Norm Klug State Mechanical Inspector took videos and sent it to Lansing.  The State has not received payment for renewal for a license that was due in Oct. The park owner has removed some junk that was stored around the office.   David Dent Code Enforcement Officer issued 22 violations to residents at the trailer park and is getting a good response.
 
UNION CEMETERY:
Autumn Mehl was killed in an automobile accident on February 13th.  Many items have been placed on her grave honoring her memory. Flowers were planted on the entire grave on the newly seeded grass, a bench, a mailbox, lawn chair, (2) angels, sections of wrought iron fence for hanging items were some the items that were placed there.  Cemetery rules states that flowers may be placed within 12 inches of a marker and a bench, chair and settees are not permitted without prior approval of the Cemetery Board. The board received copies of the rules and reviewed pictures that had been taken and were to visit the gravesite.  The Board is to be prepared to discuss this issue at the next meeting.
 
PARK COMMITTEE:
The park committee has revised the 5 yr. plan in order to apply for grants.  There is a March deadline.  The DNR has a $325,000.00 grant with a township match of 20%.  The committee will be reviewing the township park rental fees and rules as they are outdated. The committee will meet next month.
 
TOWNSHIP PARK:
The township park is open for the season.  There was a big wedding recently with 150 people in the big field everything went with no problems.  
 
EMERGENCY MANAGEMENT:
Julius Grau reported on FEMA evaluation of Palisades Nuclear plant.
 
TOWNSHIP ROADS:
Supervisor reported that weather has delayed seal coating Huckleberry and Smith Road.
 
FINANCIAL REPORT:
Revenue for the month was $5,375.90 and expenses at $17,950.76 which is normal as revenue increases when winter taxes are paid and more revenue has been received from the State.
 
ADJOURN:
With no further business the meeting was adjourned at 8:59p.m.
 
 
 
____________________________________________
MARY JANE DEAN BERRIEN TOWNSHIP CLERK   
 
 
_____________________________________________
BRYAN BIXBY BERRIEN TOWNSHIP SUPERVISOR


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