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Board of Trustees 6-14-16
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BERRIEN TOWNSHIP BOARD OF TRUSTEES
JUNE 14, 2016 MINUTES
 
 
Berrien Township Board of Trustees met on Tuesday, June 14, 2016 at 7:00 p.m. at the township hall.  Supervisor Bryan Bixby called the meeting to order and opened with the pledge to the flag.
 
Members present:  Supervisor Bryan Bixby, Trustees Julie Burke, Howard Henderson, Jeff Marks, Harold Bishop and Clerk Mary Jane Dean.  Treasurer Paul Sprung was absent.
 
Also present:  Deputy Supervisor Julius Grau, Fire Chief Norm Carl, Jr., twp. park caretaker Bill Fisher, two residents and reporter Mary Simko.
 
AGENDA:
Julie Burke made a motion seconded by Howard Henderson to approve the agenda as presented.  All ayes, none opposed.  MOTION CARRIED.
 
MINUTES:
Howard Henderson made a motion seconded by Julie Burke to approve the May 10, 2016 minutes.  All ayes, none opposed.  MOTION CARRIED.
   
TWP. BILLS:
Julie Burke made a motion seconded by Harold Henderson to approve the township bills in the amount of $46,582.83 for payment.  All ayes, none opposed.  MOTION CARRIED.
 
JOINT FIRE BILLS:
Julie Burke made a motion seconded by Harold Bishop to approve the joint fire bills in the amount of $17,013.13 with the township share of $10,990.48 for payment.  All aye, none opposed.  MOTION CARRIED.
 
UNION CHURCH:
Supervisor Bixby reported that he had received word that we will receive some funding from Berrien Community Foundation to help with the cost of repainting the church.  He is still waiting for one more bid.
 
FRANKLIN CEMETERY:
The fence and gate that was damaged at Franklin is not available anymore so we will need to look for a similar design also it will be checked to see Tom Smith can repair it.  Clerk Dean is still working on getting the markers repaired.  The representative from St. Joe Monument that originally came and took pictures is not working there anymore.  Dean will be contacting the new representative after he has reviewed what she had done.
 
SHERIFF REPORT:  
Berrien County Sheriff report showed that the township had 37 complaints, 11 tickets and 2 arrests were made for the month of April.   The County had 1111 complaints, 328 tickets were issued and 99 arrests were made.
 
HALL CLEANING:
Clerk Dean reported that she had contacted Vicki’s Cleaning Service and they were going to resubmit a bid but they never did.  It was decided to stay with Shoreline at least for now.
 
PREVENTIVE MAINTENANCE:
Ross and David Dent are looking for help dealing with deteriorating buildings.  Building code spells out property standards only it doesn’t deal with any type of penalties.  We presently have an abandoned foster care home on Jones Road where the roof has gone bad and animals are moving in.  Another abandoned home on Franklin Rd. with a bad roof and littered with piles of debris.  All we can do presently is urge residents to take of these issues.  Previously Julius Grau and Harold Bishop offered to be on the committee and an ad was placed in the paper asking for any residents that would like to be on the committee to send a letter.  We only received one which was from Sonya Bailey.  The Board is only interested in the Health, safety and welfare of the township residents.   The committee consisting of Julius Grau, Harold Bishop, Sonya Bailey, Howard Henderson building inspector Ross Rogien are to review the Preventive Maintenance Code Book and give a decision as to adopting the book as is or make up our own restrictions or to not do anything that would address this issue for the next meeting.
 
 
CEMETERY GRAVESITE:
The gravesite of Autumn Mehl was discussed at last meeting.  Supervisor Bixby and Clerk Dean tried to have a meeting with the mother Cheryl Wilkie but shortly before the meeting she was unable to attend. The she was told that the chair and mailbox would need to be removed and everything else could stay for the time being.  The Board received three letters since the last board meeting and was placed on file for the Board to read.               
 
SHELTON FIRE WORKS:
Julie Burke made a motion seconded by Harold Bishop to approve Doug Shelton annual fireworks display on July 3rd at his property 10868 Jones RD.   All ayes, none opposed.  MOTION CARRIED.
 
TOTZKE P.A. 116:
The Board received from the Totzke Farms Properties an application for the Farmland and Open Space Preservation P.A. 116 Program.  The parcel #11-04-0036-0010-00-1 consisting of 87.30 acres is located off of Chapel Rd. next to the Cass County line. The application was sent to the Berrien County Conservation District and Berrien County Planning Commission to be reviewed.  Both agencies approved the application.  Mary Jane Dean made a motion seconded by Julie Burke to approve the Totzke P.A. 116 application.  Once approval is given the application will be sent to the State.  All ayes, none opposed.  MOTION CARRIED.  
 
 PERMITS:
Building Inspector Ross Rogien issued (4) building permits with one new home for an estimated building amount of $465,500.00 for the month of May.  Electrical Inspector Ken Simpson finalized (7) electrical permits for a fee of $835.00.  
 
CEMETERY:
There was only one burial since last meeting.
 
PARK COMMITTEE:
Supervisor reported that Marcia from Southwestern Commission will be sending the paperwork to Becky so she can do the corrections.  The Committee will meet next month.
 
FIRE REPORT:
The Dept. had (7) calls which included (1) mutual aid.
 
EMERGEMCY MANAGEMENT:
Julius Grau reported on Cyber Security that was presented by D.C. Cook.
 
PLANNING COMMISSION:
There was no meeting in June.
 
TOWNSHIP ROADS:
Supervisor reported that Huckleberry, Smith, Painter School and another section of Smith Rd. have had the first seal coat application and the second will be done in August.  The County will be resurfacing Range Line Rd. from the township line to US 31.  Gravel will be applied on Painter School Rd. this fall.
 
CODE ENFORCEMENT:
Code enforcement officer David Dent has issued 22 violations and has had some success.
 
FINANCIAL REPORT:
Revenue for May was at $65,252.07 with expenses at $36,456.41 and the total current assets are $771,065.75.
 
ADJOURN: 
With no further business meeting adjourned at 9:00 p.m.
 
 
____________________________________________
MARY JANE DEAN BERRIEN TOWNSHIP CLERK
 
 
____________________________________________
BRYAN BIXBY BERRIEN TOWNSHIP SUPERVISOR
 


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