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Board of Trustees 9-13-16
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BERRIEN TOWNSHIP BOARD OF TRUSTEES
SEPTEMBER 13, 2016 MINUTES
 
 
Berrien Township Board of Trustees met on Tuesday, September 13, 2016 at 7:00 p.m. at the township hall.  Supervisor Bryan Bixby called the meeting to order and opened with the pledge to the flag.
 
Members present:   Supervisor Bryan Bixby, Treasurer Paul Sprung, Trustees Julie Burke, Howard Henderson, Jeff Marks, Harold Bishop and Clerk Mary Jane Dean.
 
Also present: Deputy Supervisor Julius Grau, Fire Chief Norm Carl, Jr., Building Inspector Ross Rogien, Mary Simko, Lt. Bob Mazurek, Marla Clark and Ellen Blademan representatives from Lake Mich. College.
 
AGENDA:
Paul Sprung made a motion seconded by Harold Bishop to approve the agenda as presented with the addition of platted land split application.  All ayes, none opposed. MOTION CARRIED.
 
MINUTES:
Julie Burke made a motion seconded by Paul Sprung to approve the August 9, 2016 minutes with one correction.  In the last sentence of the financial report it should read: A resident pays $150.00 less since the township pays a subsidy to Medic I. All ayes, none opposed.   MOTION CARRIED.
 
TOWNSHIP BILLS:
Julie Burke made a motion seconded by Howard Henderson to approve the township bills in the amount of $61,350.98.  All ayes, none opposed.  MOTION CARRIED. 
 
FIRE BILLS:
Paul Sprung made a motion seconded by Julie Burke to approve the joint fire bills in the amount of $6,777.75 with the township share of $4,378.42.  All ayes, none opposed.  MOTION CARRIED.
 
SHERIFF REPORT:
Lt .Mazurek reported that the township had 57 complaints, 9 tickets were issued and 6 arrests were made in July.  The County had 1399 complaints, 274 tickets were issued and 202 arrests were made.
 
UNION CHURCH:
Painting will be starting next week hopefully done in a couple of weeks.
 
PREVENTIVE PROPERTY MAINTENANCE:    
Harold Bishop reported that the committee has incorporated the preventive property maintenance in the Litter and Debris Ordinance.  There will be no more anonymous complaints anyone that complains about their neighbor will need to sign a complaint form.  The committee needs to have another meeting.  He has a concern about the wording for unlicensed vehicles.
 
PARK PLAYGROUND EQUIPMENT:
Supervisor explained he still doesn’t have an answer for the playground equipment that had been chosen only the prices are good till Dec.  They are built as they are paid for.  Don’t know if they are sent in a container.  Ross Rogien stated he would ask Terry Nicholson if we could store the equipment in his pole barn.  Treasurer Sprung stated we should have $25-35,000.00 more than expected.
 
PARK RECREATION PLAN:           
Supervisor stated the board will hold a public hearing for the proposed plan on September 20, 2016 at 7:00 p.m.
 
TRUE RD. CLEAN UP:
Supervisor expressed how nice it is to have neighbors volunteer to help each other.  Leonard Harp lost his house and his life in the house fire.  Since there was no insurance and no one left to clean up the property his neighbors volunteered.  The township supplied (4) dumpsters which was cheaper than having to pay for demolition.  We need to notify the County cost for the cleanup.  The back taxes will be paid first than our cost would be paid.       
 
PLATTED LAND SPLIT:
Mary Jane Dean made a motion seconded by Harold Bishop to approve the platted land split application from David Riedlinger as provided by Ordinance #36 with the normal fee of $50.00 for splits pending the effective date of the Ordinance September 16, 2016.  Roll call vote: Yeas: Mary Jane Dean, Harold Bishop, Julie Burke, Howard Henderson, Jeff Marks, Paul Sprung and Bryan Bixby.  Seven yes votes, zero no votes, none absent.  MOTION CARRIED.
 
ASSESSOR FIELD WORK:
The board received a report from the assessor that her son Blake has left for college and he didn’t get the entire 418 residential parcels completed.  There are 116 parcels left.  Her sister is currently working in Hagar Township and Bridgman City and will be done possibly next month.  Julie Burke made a motion seconded by Howard Henderson to approve Marti Gibert to complete the remaining 116 parcels for the same fee of $15.00 per parcel.  All ayes, none opposed.  MOTION CARRIED.
 
2015-2016 AUDIT:
Mary Jane Dean made a motion seconded by Harold Bishop to accept the township audit for year ending March 31, 2016 as presented by Gerbel and Company.  All ayes, none opposed.  MOTION CARRIED.
 
FIRE REPORT:
Fire Chief reported that the Dept. had 14 calls in August for labor cost of $1,606.00.  Seven LED lights were installed at the main station.
 
BUILDING & ELECTRICAL PERMITS:
Building Inspector Rogien issued (7) building permits that included (1) new home and (1) modular for an estimated building amount of $652,700.00.  Electrical Inspector Simpson finalized (4) electrical permits for a fee of $448.00.  Ross previously told the board about trying to attend hearings but most inspectors couldn’t afford the time and cost of attending lengthy hearing as they were so far away.  Now the ICC has created a new program that allows you to vote without having to attend the hearings. In November for a 2 week period you can go on line and vote on the proposed changes to the 2018 I-codes. Each jurisdiction is allowed 4, 8 or 12 voters depending on population. The names and position must be submitted by Sept. 19, 2016.
 
CEMETERIES:
Clerk Dean reported that (3) lifelong residents have passed away since the last meeting. Also there had been (4) cremations burials and 10 grave sites sold.  Supervisor reported that the security cameras at Franklin Church/Cemetery are working. They recently captured the same group of teenagers four nights in a row at the cemetery throwing rocks at the bell.  We will be sharing the evidence with the police another camera will be installed soon.
 
PARK COMMITTEE:       
The committee will meet on September 20, 2016 for the public hearing for the recreation plan.
 
EMERGENCY MANAGEMENT:
Julius reported that there was no meeting last month.
 
PLANNING COMMISSION: 
There was no meeting as there wasn’t any business.
 
TOWNSHIP ROADS:
Supervisor reported application of gravel on Painter School Rd. between Smith Rd. and Pokagon Rd. is the only project to be done for the year.
 
CODE ENFORCEMENT:
Code Enforcement Officer David Dent continues to work with the residents and owner at the trailer park.  A copy of his report is on file.
 
FINANCIAL REPORT:
Total income for Aug. was $9,824.30 with expenses at $47,005.86.  Treasurer Sprung reported that we should possibly have $30,000.00 extra for playground equipment. 
 
LAKE MICHIGAN COLLEGE:
The Dean of Health Science Marla Clark and Ellen Brademan presented information for the Capital Millage proposal that will be on the November 8th ballot which is asking 0.48 mills for 10 years the last increase was in 1996.
 
ADJOURN:     
With no further business the meeting adjourned at 8:30 p.m.
 
 
___________________________________________________
MARY JANE DEAN BERRIEN TOWNSHIP CLERK
 
 
___________________________________________________
BRYAN BIXBY BERRIEN TOWNSHIP SUPERVISOR
 


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