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Board of Trustees 4-12-16
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BERRIEN TOWNSHIP BOARD OF TRUSTEES
APRIL 12, 2016 MINUTES
 
 
The Berrien Township Board of Trustees met on Tuesday, April 12, 2016 at 7:00 p.m. at the township hall.  Supervisor Bryan Bixby called the meeting to order and opened with the pledge to the flag.
 
Members present were:  Supervisor Bryan Bixby, Treasurer Paul Sprung, Trustees Julie Burke, Howard Henderson, Jeff Marks, Harold Bishop and Clerk Mary Jane Dean.
 
Also present:  Deputy Supervisor Julius Grau, Berrien County Board of Commissioner District 2 Jon Hinkelman, Fire Chief Norm Carl, Jr., Building Inspector Ross Rogien, Lt. Bob Mazurek from the Berrien County Sherriff and reporter Mary Simko.
 
BOARD OF COMMISSION REPORT:
Berrien County Board of Commissioner Jon Hinkelman reported on the new animal control facility that should be finished this summer which is located on Napier Avenue near I-94.  No decision has been made as to what will be done with the old building. A design for technology for the intake part of the jail could 3-5 million dollars. Also the Board is working on appointing a part time person to run the office of defense rather than a full time office.
 
SHERRIFF REPORT:
Lt. Bob Mazurek reported that the Township had 64 complaints, 4 tickets were issued and 20 arrests were made for the month of February.  The County had 1096 complaints, 199 tickets were issued and 120 arrests were made.
 
AGENDA:
Paul Sprung made a motion seconded by Howard Henderson to approve the agenda as presented.  All ayes, none opposed.  MOTION CARRIED.
 
MINUTES:
Julie Burke made a motion seconded by Harold Bishop to approve the March 10, 2016 minutes.  All ayes, none opposed.  MOTION CARRIED.
 
MINUTES:
Julie Burke made a motion seconded by Paul Sprung to approve the March 22, 2016 minutes.  All ayes, none opposed. MOTION CARRIED.
 
TOWNSHIP BILLS:
Julie Burke made a motion seconded by Harold Bishop to approve the township bills in the amount of $20,336.72 with the addition of quick books Pro for $57.98 for a total of $20,394.70.  All ayes, none opposed.  MOTION CARRIED.
 
UNION CHURCH:
Supervisor stated he had nothing to report still working on the painting process.
 
SCHRAMM PROPERTY:
Demolition should start tomorrow.
 
HARP PROPERTY:  
Ross Rogien reported that he is getting costs for cleaning up the Leonard Harp property on Jones Rd. that had a house fire and Leonard died in.
 
FRANKLIN CHURCH:
Jim Furkis reported on the structural condition of Franklin Church. There had been termites in (2) beams but nothing active. The concrete block foundation has been repaired the south side wall is bowing out needs repair.  The roof structure seems to be OK 2-5 yrs. left on shingles.  The chimney needs to be removed.  The siding needs to be painted. There is no handicap accessibility and only one entrance.  The southside wall should be done before siding. The foundation repair could wait 1-2 yrs.  The Board is still waiting to hear from attorney.  The association wants to proceed with transferring the deed to the township.  The Board doesn’t want to write a check for the siding until the township name is on the deed.  The lights have been installed but the weather has prevented the cameras to be put up.   Supervisor reported that warrant had been issued for a 19 year old Kalamazoo man on charges for breaking and entering and malicious destruction on the entrance doors of the church. 
The Township will need to check into seeking restitution for replacing the doors ($1,400.00).  Howard Henderson made a motion seconded by Harold Bishop pending legal opinion about getting the ownership of the church that we move forward if the decision comes back positive we proceed with the ownership and the township share of the cost for siding the church.  All ayes, none opposed.  MOTION CARRIED.
 
APPROPRIATIONS ACT:
When the Berrien Township General Appropriations Act was adopted on March 22, 2016 the anticipated revenue was incorrect.  Jeff Marks made a motion seconded by Harold Bishop to approve the amended amount of $623,285.00 for the anticipated revenue for Berrien Township General Appropriations Act.  Roll call vote:  Ayes: Jeff Marks, Harold Bishop, Howard Henderson, Julie Burke, Paul Sprung, Mary Jane Dean and Bryan Bixby. Seven yes votes, none opposed, none absent.  MOTION CARRIED.
 
HALL CLEANING:
The request for bids for hall cleaning had been published only two were received.  Howard Henderson made a motion seconded by Julie Burke to put the request for a sealed bid out again with a deadline of May 5, 2016.  All ayes, none opposed.  MOTION CARRIED.               
 
FREE TREES:
It was decided to have the annual free tree day on April 23 from 9:00 a.m. to noon and April 24 from noon to 3:00 p.m.  Any board member that can help should contact Julie for a definite date or time.
 
PREVENTIVE MAINTENANCE:
There was discussion on the International Preventive Maintenance Code.  Adopting the code would help the Building Inspector getting the properties cleaned up when there is a complaint. The code as it is written wouldn’t necessarily work in the township since we are so rural.  The Board is to review the code book for the next meeting to determine what we should do to help the Building Inspector with certain issues.
 
FIRE REPORT:
The Dept. had 11 calls 7.5 were Berrien Twp. and 3.5 were Pipestones for labor cost of $1,550.00 for March.  One new volunteer has joined the Dept. 
 
PERMITS:  
Building Inspector stated that there will be 2-3 new homes being built in the township.  Michigan Christian camp is building a 3 season chapel.  River Springs trailer park owes for 4 permits.  Electrical Inspector finalized (5) electrical for a fee of $725.00 for the month of March.
 
CEMETERY:
Clerk Dean stated that she would like to get the markers at Franklin Cemetery repaired as soon as it stays warm.  Treasurer informed the Board that the insurance coverage is $10,000.00. Bob has moved them so he could get the cemetery cleaned and mowed.  Union Cemetery well house was vandalized and Jeff Marks repaired the damage, thank you Jeff.
 
PARK COMMITTEE:
Clerk reported that the park had been rented for a wedding.  This is at least the second wedding that has been held in the big field.  They have inquired about using a golf cart to transport some people out to the field and about setting up chairs the night before we really have no guidelines that pertains to this.  Also the fee to use the park is $25.00 refundable.  It was decided that the park committee would review the park agreement.
 
EMERGENCY MANAGEMENT:
Julius reported that Walgreens in Niles will have weather radios on April 13 from 5-7 p.m. and in Stevensville on May 11 from 5-7 p.m.  General Electric started 25 years ago Agility as they saw a need for businesses to recover from disasters at or near their original location. He explained how they help when there is a disaster.
 
PLANNING COMMISSION NO MEETING:
 
TOWNSHIP ROADS NOTHING TO REPORT:
 
CODE ENFORCEMENT NOTHING TO REPORT:
 
 
COST CENTERS AMENDED:
Mary Jane Dean made a motion seconded by Julie Burke to amend the following costs as presented:
1.Payroll  $144.79
2.Finance/administration  $3,981.66
3.Assessor $85.00
4.Twp fire board $160.00
5.Highways/streets $19,370.63
6.Board of appeals  $390.00
7.Community services 132.33
All ayes, none opposed.  MOTION CARRIED.
 
With no further business the Supervisor adjourned the meeting at 9:15p.m. 
 
 
 
____________________________________________
MARY JANE DEAN BERRIEN TOWNSHIP CLERK
 
 
_______________________________________________
BRYAN BIXBY BERRIEN TOWNSHIP SUPERVISOR
 
 
 


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