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Board of Trustees 2-09-16
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BERRIEN TOWNSHIP
FEBRUARY 9, 2016 MINUTES
 
 The Berrien Township Board of Trustees met on Tuesday, February 9, 2016 at 7:00 p.m. at the township hall.  Supervisor Bryan Bixby called the meeting to order and opened with the pledge to the flag.
 
Members present:  Supervisor Bryan Bixby, Trustees Julie Burke, Howard Henderson, Jeff Marks, Harold Bishop and Clerk Mary Jane Dean.  Treasurer Paul Sprung was absent.
 
Also present:  Deputy Supervisor Julius Grau, Building Inspector Ross Rogien, 1st. Lt. Robert Calahan and reporter Mary Simko.
 
AGENDA:
Julie Burke made a motion seconded by Harold Bishop to approve the agenda.  All ayes, none opposed.  MOTION CARRIED.
 
MINUTES:
 Julie Burke made a motion seconded by Harold Bishop to approve the January 12, 2016 minutes as written.  All ayes, none opposed.  MOTION CARRIED.
 
TWP. BILLS:
Julie Burke made a motion seconded by Harold Bishop to approve the township bills in the amount of $22,314.89 for payment.  All ayes, none opposed.  MOTION CARRIED.
 
FIRE BILLS:
Julie Burke made a motion seconded by Harold Bishop to approve the joint fire bills in the amount of $9,456.35 which includes the township share of $6,108.80 for payment.  All ayes, none opposed.  MOTION CARRIED.
 
TWP. ROADS:
The road committee met Tuesday, Feb. 9th and made some changes.  Painter School Rd. will have application of gravel from Pokagon Rd. to Smith Rd. and Franklin Rd. will also have application of gravel from Pucker to Brush Lake. Seal coat will be done on Lake Rd. from Painter School to Pucker, Huckleberry from Pokagon to Deans Hill, Smith Rd. from Huckleberry to Pokagon, Smith Rd. Painter School rd. west to Pucker. The County will grind up Snyder Rd. from Jones to M-139. The County has a new machine that will cover the entire road when it sealcoats.  The annual meeting with the road commission will be March 2, 2016 at 9:00 a.m. at the road commission office.
 
PARK COMMITTEE:  
The committee has not met still waiting for revisions.
 
UNION CHURCH:
Supervisor is still working on bids for the painting.
 
SCHRAMM DEMOLITION:
The Schramm house demolition is still on hold waiting for the weather to clear.  The County Treasurer has on the delinquent tax list the old Sink Body Shop (Skinners), a house on M-140 next to the Schramm house and J.D. Moore on Pokagon.  
 
TRAILER PARK:
The park has a broken water line again.  Ross reported that the Mobile Home Manufactures Assoc. is approaching the State to tighten regulations on trailer parks.
 
FRANKLIN CHURCH:
Still working on who owns the church Berrien County last records shows a deed for 1855.  We could hire an attorney and go through a judge which could be expensive. We should check with Cass County to see if they have any records pertaining to the property.  Supervisor will continue looking for the ownership.
 
ASSESSOR CARDS:
The State AMAR audit shows the assessor cards need to be updated.  We should do 20% of the parcels for the next 5 yrs.  Need to hire someone to do the measuring of the buildings.  Cost would be $7,100.00 a year.     
 
 
HALL CLEANIING:
Jeff Marks made a motion seconded by Julie Burke to authorize the supervisor to put the hall cleaning out for bid.  All ayes, none opposed.  MOTION CARRIED.
 
FIRE REPORT:
The Dept. had (1) utility pole fire and (2) medical calls.  Supervisor announced that the Township will be having an open house for former fire chief Tom Stiles on Tuesday, Feb. 23, 2016 from 6-7:00 p.m. prior to the budget workshop.  
 
BUILDING PERMITS:
Building Inspector issued one remodel permit for a fee of $127.00.  Electrical Inspector finalized (3) electrical permits for a fee of $350.00 for the month of January. Ross had just attended a building code meeting.  Code requirements are getting more and more difficult.  American Disabilities Act is always changing its rules.  The area building inspectors would like to get a plan to attend the meetings that are held on the west coast and the east coast to voice their opinions.  It is very expensive from loosing work time, registrations and travel expenses.
 
CEMETERY:
There were two burials since last meeting.  We still haven’t heard anything about the vandalism at Franklin from St. Joe Monument in reference to costs for repairs or replacement.
 
EMERGENCY MANAGEMENT:
Julius Grau reported on terrorism and what the FBI is doing to be prepared.  In our community we should look, listen and call police if we see or hear something suspicious. We should be aware of our surroundings.  Spot weather training will be held at Andrews on March 9.  The county has updated the 911 system to get texting into it in 4-6 months should have the ability.  The township still should do a table top training to be better prepared for an emergency.
 
PLANNING COMMISSION:
There was no meeting.
 
FINANCIAL REPORT:
Revenue for January was $63,476.00 (61.58% of budget) with expenses at $29,044.81 (76.82% of budget).
 
ADJOURN:
Harold Bishop made a motion seconded by Julie Burke to adjourn the meeting at 8:26 p.m.  All ayes, none opposed.  MOTION CARRIED.
 
 
________________________________________
MARY JANE DEAN BERRIEN TOWNSHIP CLERK   
 
__________________________________________
BRYAN BIXBY BERRIEN TOWNSHIP SUPERVISOR
 
 


    
 


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